Type to search

Administration Assistant- St. Vincent’s Health


Administration Assistant- St. Vincent’s Health Clerical & Administrative

$58,443 Australia > Melbourne
  • Permanent Full Time + Part Time positions available
  • Fitzroy location
  • Challenging and rewarding work environment


About the Company

St Vincent’s Hospital Melbourne (SVHM) is part of St Vincent’s Health Australia and a leading teaching, research and tertiary health service which employs more than 6,500 staff across 18 sites throughout Melbourne. SVHM provides a diverse range of adult clinical services including acute medical and surgical services, sub-acute care, medical diagnostics, rehabilitation, allied health, mental health, palliative care, correctional health and community residential care. SVHM is one of Australia’s leading Catholic not-for-profit healthcare providers.


About Department

The Medical Imaging Department provides a comprehensive radiology service for inpatients and outpatients of St Vincent’s Hospital Melbourne. The department is fully computerised with a Patient Information System RIS and Picture Archival Communications System (PACS).


About the Role

The successful applicant will provide a full range of administrative support to the Medical Imaging department as required in accordance with the policies, procedures and values of St Vincent’s Health. This is including but not limited to reception, patient accounts, result distribution, receipting and audio typing in a fast-paced, busy environment.


Classifications for this position will be a HS1 ($58442.80 base salary per annum).



  • Reception duties as well as answering and directing telephone enquiries
  • Accurate patient data entry
  • Efficient patient scheduling/allocation of appointments
  • Registration of patient arrival for his/her examination
  • Accurate and timely medical audio typing of dictated reports


Qualifications, Skills and Experience

  • High degree of computer literacy
  • Professional telephone manner and empathy/awareness of patient care
  • Excellent communication and demonstrated organisational skills with the ability to multi-task
  • Prior experience with medical audio typing, invoicing and receipting would be highly regarded as well as previous experience in a medical office



  • Salary packaging
  • Employee Assistance Program
  • Staff Car Park



  • Please attach your resume and cover letter to your application.
  • All appointments are made subject to the candidate providing a current satisfactory National Police Certificate conducted by The Victoria Police.
  • Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.


At SVHM we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees and we encourage applications from Aboriginal and Torres Strait Islander Peoples. If you would like further information, contact our Indigenous Recruitment Coordinator through our careers page.


SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases (VPD) in healthcare settings. You are therefore required to comply with the SVHA Staff Health Screening Immunisation Policy, which, depending on the role you perform in the organisation will require you to undergo mandatory immunisations/vaccinations (including flu vaccinations).


Position Description and Critical Job Demands Checklist:

Review the following documents:

JR116035_Administrative Assistant – Position Description 2020.pdf


Contact Details:

Office Manager, Michele Martin, michele.martin@svha.org.au