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Administrative Assistant

Administrative Assistant Healthcare & Medical

Australia > Sydney

Administrative Assistant

  • Part time fixed term until 30.06.2020
  • Fitzroy location
  • Challenging and rewarding work environment

About St Vincent’s Hospital
St Vincent’s Hospital Melbourne (SVHM) is part of St Vincent’s Health Australia and a leading teaching, research and tertiary health service which employs more than 6,000 staff across 18 sites throughout Melbourne. SVHM provides a diverse range of adult clinical services including acute medical and surgical services, sub-acute care, medical diagnostics, rehabilitation, allied health, mental health, palliative care, correctional health and community residential care. SVHM is one of Australia’s leading Catholic not-for-profit healthcare providers.

About the Department
The Endocrinology Department provides comprehensive clinical care, and undertakes research in, all fields of Endocrinology & Diabetes with a particular interest latest technology in the management of both type 1 and 2 Diabetes.

About the Role
The Administration assistant will be required to support and develop this service, working as part of the multidisciplinary team caring for patients with diabetes.

The classification for this position will be a HS1 ($58,443 base salary per annum).


  • Registering patients’ referral letters on the hospital IT system
  • Entering VINAH data for Health Department reporting and funding
  • Making appointments, contacting & advising patients of appointments
  • Answering phone calls, taking messages & notifying clinicians of same
  • Preparing reports for Endocrinology team, using collected data

Skills, Qualifications and Experience

  • Skills in use of patient Operating System – PAS
  • Experience in VINAH for Health Department reporting
  • Qualifications & experience in Microsoft Programs
  • Skilled in customer service & phone etiquette


  • Salary packaging
  • Employee Assistance Program
  • Staff Car Park


  • Please attach your resume and cover letter in one document
  • Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced

All appointments are made subject to the candidate providing a current satisfactory National Police Certificate conducted by The Victoria Police.

Applications from Aboriginal and Torres Strait Islanders are encouraged.