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Administrative Assistant and Document Control – Macquarie University Hospital


Administrative Assistant and Document Control – Macquarie University Hospital Clerical & Administrative



Seeking an experienced Administrative Assistant and Document Control to provide high-quality support to the Safety, Risk, Quality, Compliance and Workers Compensation team at MQ Health.

  • Part time (approx. 20 hrs/week), permanent position available within Macquarie University Hospital and Clinics, as part of MQ Health.
  • Be part of a University owned, innovative academically integrated healthcare organisation where professional development, ongoing education and career progression are supported and encouraged.
  • Competitive base salary and access to Maxxia (salary packaging) to maximise your take home pay)


To support the Safety, Risk, Quality, Compliance and Workers Compensation team by performing administrative work as directed by the Senior Manager; Safety, Risk, Quality and Compliance. This role will provide clerical and administrative services, including; document control, committee management and general administrative tasks.

About Us:

Macquarie University Hospital is Australia’s first and only private not-for-profit teaching hospital on a university campus. The hospital sits under the umbrella of MQ Health , encompassing the Faculty of Medicine, Health and Human Sciences and other specialised clinical services. Modelled on renowned international university hospitals, our approach to treatment is based on combining the best available knowledge, expertise and technology to ensure our patients receive a comprehensive and integrated service, as well as the utmost compassion, support and care.

Set in the expansive grounds of Macquarie University, amid one of the fastest growing areas of Sydney and conveniently placed within walking distance of the new Macquarie University Metro Line, this 152-bed hospital combines state-of-the-art facilities with world’s best clinical practice.

We offer fabulous Employee Benefits including:

  • A variety of shifts offered in the department, including flexible rostering and shift times
  • Salary sacrifice options and excellent salary packaging benefits (including venue hire, meals, entertainment and novated leasing) so you have great potential to maximise your income working for us
  • Post graduate study and ongoing education support through scholarship programs
  • Corporate private healthcare rates
  • Extensive Macquarie University facilities including sporting facilities, gym and pool, and Macquarie University Childcare at a reduced staff rate

Key Accountabilities include:

  • Provide secretariat services, including room bookings, calendar management, agendas, minutes) for Committee meetings
  • Provide general administrative support to the team
  • Maintain document control for the teams activities
  • Develop high quality and timely reports and presentations
  • Provide support and assistance with key projects as required

To Apply:

To be considered for this position, you will demonstrate the below requirements in your CV and a 1-2 page cover letter:

  • Recent experience (minimum 3 years) in an administrative support role
  • Minimum 3 years of committee secretariat experience
  • Ability to multitask and prioritise tasks
  • Excellent time management and organisational skills
  • Sound attention to detail
  • Great verbal and written communication skills
  • Professional discretion
  • Excellent computer literacy skills
  • Ability to work independently, use initiative and sound judgement

Note: This position requires you to comply with occupational screening, assessment and vaccinations in line with MQ Health’s health requirements and requires a current and valid Working with Children Check Clearance for NSW. You may also have to satisfy MQ Health that you meet all background checks (including criminal record and qualification checks).

If you’re already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you’ll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.