Type to search

Administrative Assistant


Administrative Assistant Clerical & Administrative

$66,768 Australia > Melbourne
  • Full-Time Permanent Position Available!
  • Friendly and supportive team environment
  • A challenging and rewarding work environment

About the Company

St Vincent’s Hospital Melbourne (SVHM) is part of St Vincent’s Health Australia and a leading teaching, research and tertiary health service which employs more than 6,500 staff across 18 sites throughout Melbourne. SVHM provides a diverse range of adult clinical services including acute medical and surgical services, sub-acute care, medical diagnostics, rehabilitation, allied health, mental health, palliative care, correctional health and community residential care. SVHM is one of Australia’s leading Catholic not-for-profit healthcare providers.

About Department

St Vincent’s Perioperative Suite houses 12 theatres, 1 Day Procedures Unit, 3 Endoscopy Suites and 2 Post Anaesthetic Care Area. We undertake over 13,000 procedures per year in a vast range of highly specialised and complex specialities over a 24 hour period, 7 days per week.

About the Role

You will provide a full range of administrative support to the Perioperative Services Manager and others as required in accordance with the policies, procedures and values of St Vincent’s Health. The Administration Assistant is responsible for the efficient day to day running of the administrative side of the Perioperative area.

Classification for this position will be HS2 ($66,768 per annum).


  • Liaise with finance/patient accounts to assist in facilitating efficient and effective private patient billing, Decision Support Unit to assist with facilitating efficient and effective medical costing and with companies to check or request rebate codes for prosthesis and ensure entered on PAS
  • Data integrity review and auditing of MBS codes and prosthesis entry on the Patient administration system
  • Relieve Operating Suite Receptionist for meal breaks and leave management
  • Responsible for the rostering and associated backfill for the SSA and theatre attendants and assist with the management of the SSA and theatre attendant team
  • Co-ordinate all stationary requirements

Qualifications, Skills and Experience

  • Qualification in Administration/Health Administration
  • Previous Hospital Administration system experience
  • Advanced computer skills including experience with Microsoft Suite and Workday
  • Demonstrated organizational ability
  • Excellent written and verbal communication skills


  • Salary packaging
  • Employee Assistance Program
  • Staff Car Park


  • Please attach your resume and cover letter to your application.

At SVHM we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees and we encourage applications from Aboriginal and Torres Strait Islander Peoples. If you would like further information, contact our Indigenous Recruitment Coordinator through our careers page.

SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases (VPD) in healthcare settings. You are therefore required to comply with the SVHA Staff Health Screening Immunisation Policy, which, depending on the role you perform in the organisation will require you to undergo mandatory immunisations/vaccinations (including flu vaccinations).

All appointments are made subject to the candidate providing a current satisfactory National Police Certificate conducted by The Victoria Police.

Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.

Position Description and Critical Job Demands Checklist:

Review the following documents:

Position Description Theater Administrative Assistant – Feb 2021

Contact Details:

Nikki Dennis

Alternate Contact:

Perioperative Services Manager 9231 3527